Top 5 tips to organise your small business

Organise your UK small business Virtual Assistant Tips

Do you feel motivated when everything is more organised? Running a small business can be manic at the best of times. It is important to stay on top of your organisational habits so that the business can run smoothly. If organising your business is always in the back of your mind then keep reading. Today you will find out the Sterling 5 top tips to keep your small business in order.

Declutter your desktop

Let’s face it, if you leave it for too long the documents will keep building up until there is no more space on your screen. What would you do then? By that point, it will take hours to go through every document. Don’t leave it until the end of the month, do it on a Friday before you switch your laptop off for the weekend. It will take 5 minutes and when you turn it on again on Monday morning, you will feel a lot better seeing a tidy desktop.

The best place to start is by going through the files and removing the documents that you no longer need. File any unwanted documents away into your trash.

Then go ahead and create standard files. Top tip: keep it simple! Ideally, you don’t want to have tons of different files on your computer. You want to make it as easy as possible to search and find exactly what you are looking for. Better yet, if you can store them in the Cloud then you will reduce the risk of losing them too. It's a win-win situation right?

Write a To-do List

I bet you already have one in your head! Take some and get it down on paper. It might seem a little overwhelming at first. Once you have started ticking them off, your mind will become clearer. Follow these steps to organise your to-do list to achieve the best results for your business.

  • Set smaller targets to work towards reaching bigger goals

  • Prioritise what needs to get done by importance and urgency

  • Block tasks together that relate to each other

  • Strike them through, once they are complete so that you can look back and see how much you have achieved

  • Review your to-do's every day to stay on top of them, as this document is likely to change often

Organise your email system

Do you check your emails throughout the working day? I used to do this too but, I found myself wasting so much time. I was always replying to emails and having unnecessary email conversations. To save time, put a system in place.

  • Flag emails throughout the day that don’t need your immediate attention

  • Set aside 30 minutes at the start and end of the day to respond to emails

  • Use your calendar for follow-ups

  • Colour-code your calendar and email tags

  • Unsubscribe to emails that you no longer wish to receive

  • Sort them into files so that your inbox is tidy for the next day

Manage your time effectively

Managing your time effectively can take a while to get the hang of. Especially if you are you are doing everything yourself. I find the best way to manage time is by:

Setting routines

Take a look at your working week. Can you see any patterns? Whether it be replying to emails, posting on social media or taking a lunch break, identify them. Once you have identified these regular tasks block them out in your calendar.

Automate some of your tasks

Automating tasks can save you huge amounts of time in the long run. Some of the best tasks to automate in your business include:

  • Scheduling social media posts

  • Scheduling email marketing campaigns

  • Responses to emails using templates

Calendar blocking

Plan it all out! It might seem like more work, to begin with, but being this organised allows you to be more efficient with your time. You can schedule breaks, appointments, work and so much more. Calendar blocking allows you to take control of your time and use it effectively. Google calendar is great for this and you can find out more about it here.

Hire a Virtual Assistant for your small business

Doing the same thing over and over again can be so draining but it's still important to get these tasks done. A virtual assistant is a self-employed worker. We assist business owners with various tasks, as a PA would. The key difference is that virtual assistants work remotely, but for the past year, we all have. Times have changed and outsourcing work to virtual assistants has become an increasingly popular option to business owners.

There you have it, our top 5 tips to help your small business stay organised. Start implementing these organisational habits to see the effects on your business. If you are too busy to get organised, these could be great tasks to outsource. You will save time and you will be able to start doing the jobs you love most again. If you want assistance to make small changes like these in your business then find out more about Sterling Virtual Assistant Services here.